Staff Across the School
Monthly Invoices
Reduction in Hardcopy Printing
Salesian College Chadstone is a Catholic boys’ school for Years 7 to 12, serving close to 1,000 students across two campuses in Chadstone, Victoria. Established in 1957, the College spans 25 acres and offers a holistic education inspired by the principles of its founder, St John Bosco. Salesian College prides itself on fostering an inclusive community, celebrating diversity, and promoting relationships based on mutual respect.
The school endeavours to educate boys within an innovative learning culture that nurtures their intellectual, physical, and emotional well-being to become global citizens who contribute to their communities.
Salesian College faced significant challenges with their accounts payable process, which relied heavily on manual, paper-based systems. Each invoice required physical handling, with staff spending countless hours filing documents alphabetically and ensuring paper invoices were signed off before submission to finance for processing. This cumbersome approach not only created inefficiencies in day-to-day operations but also led to a lack of visibility across departments, making it difficult for finance staff to collaborate effectively with other teams.
The finance team found themselves overwhelmed with routine administrative tasks, from data entry to invoice filing, leaving little time for higher-value activities such as supporting department heads with budget management. As the volume of paperwork increased, so did the risk of human error, with misplaced documents and delays in processing impacting overall efficiency. Furthermore, the reliance on hardcopy documents was not aligned with the college’s desire to move towards a more sustainable, digital future.
Salesian College recognised the urgent need for a solution that would automate their accounts payable process, reduce printing and filing demands, and enable greater compliance with financial delegations. Ultimately, they sought to free up the finance team’s time to focus on more strategic tasks that would add value to the college’s broader financial operations.
Salesian College transformed their accounts payable process, eliminating the need for manual data entry and paper invoices. With the implementation of Alii, the College finance team achieved a 95% reduction in printing, cutting hardcopy documents from 1,493 pages to just 63 within eight months. This shift not only improved efficiency but also aligned with the College’s sustainability goals by significantly reducing paper waste. With this streamlined process, the finance team could redirect their time and energy toward more strategic, value-added tasks such as supporting department heads with budget management.
The increased control and visibility provided by Alii empowered department heads to monitor costs and manage invoices more effectively. Access to real-time data allowed for faster decision-making and ensured greater compliance with financial delegations. The enhanced transparency helped reduce the risk of errors, improved financial oversight, and provided clearer reporting to senior management.
Alii’s ease of use and seamless integration enabled a smooth transition, with minimal disruption to daily operations. The finance team reported that staff quickly adapted to the new system, requiring little change management. The overall impact was a significant reduction in administrative tasks, greater operational efficiency, and more empowered staff who could focus on higher-value work rather than routine paperwork. Alii's continuous improvements, such as the introduction of the expense reimbursements module, further demonstrate the platform’s ongoing positive impact on the college’s financial operations.
Streamlined Automation: By eliminating manual invoice filing,Alii freed up significant time for the finance team, allowing them to shift focus to strategic initiatives and provide stronger support to department heads.
Sustainable Transformation: Salesian College slashed paper usage by an impressive 95%, dramatically reducing printing costs and environmental impact.
Seamless Integration: Alii’s platform proved exceptionally user-friendly, with Salesian College experiencing a smooth, disruption-free implementation process.
Enhanced Control: Department heads now enjoy greater visibility and control over their invoices and expenses, leading to more effective financial oversight.
Continuous Advancements: Alii’s dedication to enhancing its platform means Salesian College can expect even more powerful tools to optimise their financial workflows.
Through Ali, Salesian College has unlocked greater efficiency, significantly reduced their environmental footprint, and empowered staff with better tools for managing costs and budgets. The partnership with Alii continues to drive operational improvement and support the college’s long-term financial goals.
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