Invoices processed per month
Staff time saved per week
Saved by reduction in invoice approval time
SEDA College WA, an independent secondary school, offers a unique education model focusing on industry-based learning. Operating across multiple campuses, the college emphasises creating real-world connections for its students while maintaining operational excellence. As part of their mission, SEDA College WA sought to modernise its financial processes to reduce inefficiencies and better support its finance team.
SEDA College WA's finance team encountered significant obstacles with their manual, paper-based invoicing system. The college’s multi-campus setup across 14 locations amplified these challenges, resulting in bottlenecks and approval delays that often stretched up to a week. Frequent data entry errors and a lack of real-time budget visibility made financial oversight inefficient and challenging.
Recognising the need to improve their financial operations and bridge the distance between multiple campuses, the college sought an automated purchase order system to track and manage procurement activities with ease, reducing the reliance on manual tasks . To simplify their operations, SEDA College WA turned to Alii for a solution.
Since implementing Alii, SEDA College WA has transformed its financial operations by centralising and digitising accounts payable processes, significantly enhancing efficiency and control. The automated workflow reduced invoice approval times from a week to a single day, enabling the finance team to process 100 invoices each month more effectively, saving an average of 4 hours per week. This shift has allowed staff to minimise manual, time-consuming processes and to focus on higher-value tasks.
With real-time visibility into expenses, department heads can manage their budgets more effectively, backed by a clear and current view of financial status. The centralised digital purchase order system and automated tracking simplify procurement, giving the college enhanced oversight and control. Additionally, moving to a paperless, automated process supports the college’s sustainability goals.
The finance team praised the smooth, four-week implementation and seamless integration with the Student Information System. Staff adapted quickly to the intuitive system and benefited from built-in fraud detection features.
Real-Time Financial Insights: Alii’s platform gave SEDA College WA immediate access to budget data, enabling department heads to track expenses and manage budgets more effectively without delays.
Improved Compliance and Governance: With automated approvals and tracking, SEDA College WA strengthened financial oversight, reducing the risk of errors, and ensuring adherence to school policies.
Real-Time Financial Visibility: Alii's dashboard provided department heads and the finance team real-time budget tracking, ensuring transparency and better decision-making.
Sustainable Solutions: The move to a paperless system improved efficiency and supported SEDA College WA's commitment to sustainability by reducing unnecessary printing and paper use.
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